OK, so maybe “save the world” is a bit of an exaggeration. policyIQ can definitely help your organization reduce their carbon footprint by going paperless; while at the same time, save your organization money and increase productivity and efficiency.
Don’t believe me? Let’s look at a few of the ways that policyIQ can help your organization to reduce the use of paper across your business.
- Store electronic copies of documents. Not only does electronic storage of documents reduce the amount of paper being printed, it also allows for easier searching capabilities, which in turn reduces time spent looking for information. Not to mention that it increases document security, reducing the risk of information falling into the wrong hands.. (And don’t forget to make sure that any originals are being shredded and recycled!)
- Electronic forms. No more overflowing filing cabinets or binders! Electronic forms be used for things like collecting sign-offs on policies, controls or compliance questionnaires – or even for daily business processes like New User Setup Requests to your IT department or Check Requests that go to accounts payable. With everything stored electronically, you can easily report on this information too!
- Map, design and manage all business processes electronically. This allows an organization to automate their workflow, which in turn increases efficiencies in the workplace and cuts down on paper trail. The ability for employees across the globe to access this information is just an added bonus!
Did You Know?
- Organizations continue to print, copy and fax more than a trillion pages of office paper each year. (Infotrends)
- Organizations use paper printouts to archive 62% of important documents. (CNN, 3-28-2010)
- Americans discard more than 4 million tons of office paper every year – enough to build a 12 foot high wall of paper from New York to California. (American Forest & Paper Association, 2004)
What prompted this blog post? This Thursday, October 28, 2010 is AIIM’s World Paper Free Day. They are asking you to commit one day to:
- Conscientiously make a point to not PRINT
- Investigate a business process or technology that can cut the paper waste in your office
- Participate or produce a local Paper Free Day event
Are you looking for other ideas to help you go paperless at work?
Check out some of my suggestions below:
- Add Think Before You Print to your email signature.
- Instead of printing a web page, save it as a Favorite or email (yourself or others) a link to the page.
- Use a site like Evernote to capture and organize everything that’s noteworthy!
- Ask vendors to stop mailing invoices and only send them electronically.
- Consider digitizing your signature!
Do you have any additional suggestions for making the world as “Paper Free” as possible? Share those recommendations with our readers in the comments!