First, what picture comes to mind when you hear “information governance”? The term is being kicked around a bunch lately and can refer to a range of things from the management of data and information to security and systems—and any combination of the aforementioned.
Do you sometimes feel like people with nothing better to do sit around at night dreaming up the next major initiative that all businesses have to take on and then start off the next day lighting fires all over the place to create a sense of urgency [she exclaimed without taking a breath]??
In some cases, I would have to agree. In this case, I’ve seen the damage left behind when one of these fires is left to spread.
If your organization is like most, then you likely have some teams managing information on shared network drives, some throw things on their hard drive and use email to collaborate with others, a few teams have rolled at a feverish pace down the “let’s put it on SharePoint!” path (albeit at different starting points and in different versions of SharePoint), and many of these teams happen to have overlapping functions, so several different versions of the same information are in several locations leaving you with lagging confidence about where to go to get the most up-to-date and unadulterated version. Aaack, is right!
Do I really need to say more about why information governance at the enterprise level is valuable?
I haven’t really raised the “security breach” flag, yet. This is another biggie. Where and how is your important data, document, product plan or contract secured? Are you sure that it is only accessible by authorized personnel? Who can make amendments to the information? Who has the ability to delete information? On that note, do you have a plan for when and how information should be retired, what should be retained, and where archived documents are housed, secured and the means for accessing them?
Phew! Yes, Information Governance is necessary. You have to start at the beginning, assemble a team, develop a strategy, document and communicate your plan and methodically implement that plan. Sounds easy, huh? Well, I just took the high road a listed some key steps to any implementation. For more specifics, join the policyIQ team’s monthly CPE training session on August 18th to learn more about the development and implementation of your plan and how the Information Management professionals at Resources Global and policyIQ can help!