Manage attachments more efficiently. Zip it!

Do you remember those V8 commercials? They would bonk themselves on the head and say, “I should have had a V8!”

Do you have those moments when you have a similar epiphany and say something like, “Why didn’t I think of that?!”

Zipping files is one of those really simple things that we have all been able to do for ages (relative to technological advances–this one has been around for a really long time), but we often overlook its utility.

Quickly upload and attach multiple documents

Uploading contracts and supporting due diligence? Do you need to attach the actual test and supporting evidence? If you zip the files together before you upload them, the task of uploading files will be expedited by as many times as you have files.

1109_Send to Compressed folder
Bypass the file size limit! Kind-of…

Perhaps you didn’t know…there is a size limit for files uploaded and attached to your pages. The intention is to keep policyIQ running at reasonable speeds. The size limit is15MB.

If you are one of those people who have experienced this limit, it was probably a bit aggravating to you. Hopefully, you’ve now had that V8 moment! If you zip or compress your files, you may be able to get more items down under 15MB and upload them without issue.

Side benefit: smaller policyIQ site

1109Browser-Settings5

1109_Zip_it_change in file sizeI did a little experiment…I took the contents of one of my training folders and compressed (zipped) them. What I found was that the PowePoint and image files were not significantly reduced in size. The Word and Excel files were reduced by a noticable ratio–16% to 52%!

So, what are you waiting for? It’s not too late…to zip it…zip it good! (I’m sorry, I couldn’t help myself. I’ve been singing that Devo song the whole time I’ve been writing.)

This entry was posted in Features by Stephenie Buehrle. Bookmark the permalink.

About Stephenie Buehrle

Stephenie is the “solutions” expert on the policyIQ team. With RGP since 2004, she designs and develops solutions that capitalize on the best practices of the hundreds of companies that she has touched, while tailoring each configuration to meet the unique needs of each client. Before joining RGP and the policyIQ team, Stephenie enjoyed working as an independent consultant in the non-profit sector. Stephenie also previously performed analyst services for a major brewer ranging from roles in biological and chemical services to analytical roles in business process improvement and innovation. Stephenie quips that she still doesn’t know what she wants to be when she grows up, but hopes to spend her days helping others (companies, individuals, and communities) to realize their full potential.

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