Announcing…Weblinks!
Just kidding, they’ve been in policyIQ for a while now. Still, if you haven’t used them before, this might seem like a really cool new feature to work into your information management plan!
A Weblink is a content type in policyIQ that allows you to capture a link location, such as a web address (URL), an FTP directory, or a local network location. Like a Page or a File, a Weblink is a stand-alone object in policyIQ. (What does that mean?!) Weblinks can be filed into Folders alongside your other policies, procedures, controls, and so on. You can also link Weblinks to other content in policyIQ and you can include Weblinks in your report results.
Why would you use a Weblink instead of just adding a hyperlink within the Rich Text Field of an existing Page? Consider those situations where the destination that you’re linking to is relevant in many contexts (many policyIQ pages might be linked to a government form, a regulatory site or a specific regulation, a supplier’s web address, and the like). Linking your Weblinks to all of the related content will make it easy to see what is impacted by that site or service.
Weblinks also lend themselves to easy maintenance. When was the last time you clicked on a hyperlink to a network location that was broken? It happens all the time. If you move a file to a new location on your network, the original hyperlink or url will no longer work. If that hyperlink is embedded within your policyIQ pages, you will have to search for it and replace it in its various locations. If it is a Weblink, it is very easy to make the update in one place.
Do you want some one-on-one guidance on linking your documentation to the relative regulations, suppliers or government forms? Reach out to us and we’ll walk you through the steps.
