Several years ago, we blogged about the challenges faced by your company’s Board of Directors and how policyIQ can help to meet those challenges for sharing information. (Four years ago! Time really does start to fly by the older you get, doesn’t it?) We’ve seen an increase in interest in this particular topic recently – and we thought we would revisit the benefits that policyIQ can bring to your Board members.
Of course, like anything that is revisited four years later, more than a few things have changed. With policyIQ version 7, there are even more reasons to consider carving out a space within your policyIQ application to house critical content for your Board. Here are just a few of the features of policyIQ that make it a compelling option for your Board of Directors content and compliance management tool:
- Web-based access means that the content is available to all Board Members 24/7 from anywhere in the world, without requiring any special IT involvement.
- policyIQ version 7 is accessible on most tablet computers, including iPads, for viewing information. For Board Members on the go, this easy access from their tablet devices is critical!
- Custom Alerts make it possible to set up unobtrusive reminders to be sent via email to Board Members for reviewing agendas or confirming travel arrangements for upcoming meetings.
- Pages to Read on the policyIQ Dashboard (and corresponding email alerts) allow you to post critical content to your Board Members, with the View Usage option on pages giving you an opportunity to see who has or has not read it yet.
- Forms can be used to collect information and certifications related to responsibilities, qualifications and conflicts of interest.
- Built-in Security ensures that only the Board Members and designated administrators can access the information.
Keep the structure simple
Board content should be structured in a way that makes sense to your Board members – and it should be kept simple. You don’t want to create elaborate hierarchies or obscure folders. We often see a folder structure that provides unique folders for each committee, with another set of folders capturing all of the documentation (agendas, minutes, presentations) organized by meeting date. It is easy to direct your Board of Directors to a single folder for all of the documentation for the upcoming meeting – or suggest that they store committee charters and content in their uniquely named folders.
Do you want to see an example? Want to talk to someone who is using policyIQ for their Board of Directors information? Contact us and we’d be happy to provide more information!