Every once in awhile, we build a great feature in policyIQ, but we cannot come up with a great name or way to refer to the functionality.  Such is the case with the new feature in 7.4, “Keep the Last Published Version Visible While Editing”. It does not roll off one’s tongue.

It DOES, however, make managing your content easier than ever before!

Starting in version 7.4, a content administrator will decide the answer to the following question when they unpublish a page – Do you want to leave the last published version visible to your users while you make edits?

When would you say “yes” and leave the last version visible?

• The content you are updating should always be available to the audience. Policies are a great example, as the current version of the policy is likely still valid (and should be available to the employees) while updates are being approved.
• Your changes will not take effect until a particular date. Our policyIQ help guide falls into this category. We want to make changes to the content in advance of the release, but those changes don’t apply until the next version is released.

But why would you say “no” and remove the content from view?

There are still occasions when leaving the page available is not your best course of action.

• The content is incorrect in its current state. Unpublishing without leaving a version visible will remove it from view until changes can be applied and the content corrected.
• The content is outdated and is being retired. We know that many of you use the function of unpublishing your content in order to remove it from view and archive outdated material.

We encourage you to check out the Version 7.4 Release Notes for more information on this great new feature. The Release Notes and the policyIQ help guide will also explain more about the negative number that will be associated with the unpublished, mirrored page.

If you have any questions, contact us and we’ll be happy to help!