About Stephenie Buehrle

Stephenie is the “solutions” expert on the policyIQ team. With RGP since 2004, she designs and develops solutions that capitalize on the best practices of the hundreds of companies that she has touched, while tailoring each configuration to meet the unique needs of each client. Before joining RGP and the policyIQ team, Stephenie enjoyed working as an independent consultant in the non-profit sector. Stephenie also previously performed analyst services for a major brewer ranging from roles in biological and chemical services to analytical roles in business process improvement and innovation. Stephenie quips that she still doesn’t know what she wants to be when she grows up, but hopes to spend her days helping others (companies, individuals, and communities) to realize their full potential.

Enterprise-wide GRC made more powerful *and* simple with our new list fields!

By now, you likely are aware that policyIQ is a flexible GRC platform that can be easily configured and customized into various GRC and other solutions. One of policyIQ’s strengths is the ability to tailor security at a broad and granular level allowing organizations to implement policyIQ in many areas without stepping on each other’s toes, so to speak. Because of this security capability, with our user-based pricing (rather than the common software model of pushing multiple products or add-on modules), our clients have long been able to leverage policyIQ throughout the organization for multiple initiatives at a reasonable cost.

The latest release of policyIQ includes features that support robust enterprise-wide applications of policyIQ for a range of initiatives. In the past, users in different areas of the organization would create a folder, manual, dropdown or multi-select list to track different critical pieces of information pertinent for their documentation. And while this setup could have been perfect for the audit team’s testing documentation, the same location list, for example, would have to be recreated by the technical accountants performing ASC 606 contract reviews. That was then. Clients leveraging policyIQ’s version 7.8 are able to create and manage Global Lists that can be shared across the organization. If your list of Field Offices is leveraged in various types of content throughout the organization, it can now be centrally maintained and updated rather than having to be updated in several department-specific templates.

Similarly, clients historically had to create independent dropdown fields to track people or responsibilities in their content (i.e. Control Owners, testers, contract reviewers). Now, the lists of users created under Groups and Users and established as a part of user profiles can be leveraged as fields within templates. Once and done.

Here are more examples of where this might be pertinent to you. If you have fields or folders tracking these things and would like to save time and sanity managing them, we recommend looking into the new shared fields (Global Lists, Users Lists):

  • Currency
  • Location
  • Revenue Stream
  • Process Area
  • Business Unit
  • Control Owners
  • Significant Accounts
  • System Applications
  • Relevant Compliance Area
  • Prepared By

Of course, reach out to us if you have questions on how to make the adjustments to your policyIQ site.

Do you consider your organization to be agile?

  • Has your organization recently engaged in merger or acquisition activity?
  • Was a valid and somewhat likely risk of financial statement misstatement discovered?
  • Has your organization recently become subject to Sarbanes Oxley requirements?
  • Did your auditor advise you to formalize your FCPA program?

If faced with one of these (or another) critical governance, risk, and compliance issue, are you prepared with appropriate subject matter expertise and systems to respond? Because you are here and these are examples of circumstances where RGP and our GRC Technology (policyIQ) excel, you are prepared, now!

With more than 70 wholly owned offices around the globe and professionals with 10-20 years’ experience and expertise in a range of subject matters, RGP is prepared to hit the ground running. What our clients quickly learn is different about us is that we build long-term, trusted partnerships by engaging top talent to impart knowledge and expertise—leaving our clients’ employees better equipped while meeting the business’ objectives. Rather than a binder, we leave you with a job well-done and a reliable contact for future reference.


 

 

 

Dictionary.com defines agility as “the power of moving quickly and easily; nimbleness”. GRC Analyst, Michael Rasmussen, says that agility in a GRC technology provider also means being “adaptable to a changing business environment.” Here are some of the characteristics of policyIQ that allow our clients the flexibility to quickly adapt to changing needs:

  • Easy to setup and implement (average 4-6 weeks—rather than months or years)
  • Familiar look and feel means little to no training required for users
  • Flexibility to customize configuration as needs change (in your hands)
  • Security control allows multiple entities, departments and priorities in one platform
  • Affordable to implement enterprise-wide for a variety of solutions

The greatest testimony we have to policyIQ’s flexibility is our clients! While policyIQ started in Policy Management and Risk and Compliance plus certifications fifteen years ago, our clients began applying the easy-to-employ technology for things like Account Reconciliation Management and Capital Appropriations Approvals.

Click to zoom in and check out a sample of our clients’ policyIQ applications:

Are you tasked with having to respond to changing business needs? Are you interested in seeing solid improvements and results in about a month? Of course, you are! Reach out today: Info@policyIQ.com, 866-753-1231.

Need help getting a handle on your lease data?

The consensus is that the task of data collection to implement the new accounting standards is a daunting one.

Where are you at in your leases project? Have you settled on a lease accounting system? Do you have a plan for how you will gather all of your leases and begin pulling the critical data together? How confident are you that you’ve identified all of hiding places in your organization for the lease information including shared folders, binders, SharePoint sites, filing cabinets, spreadsheets, George’s desk, and even camouflaged within other agreements?

One thing we can be confident about—if the new accounting standards have highlighted your organization’s critical need to better manage all of your contracts and agreements, you’re not alone.

Of course, I’m about to tell you that we can help!

  • policyIQ is centrally accessible and easy to populate—helping you to bring order to all of your decentralized structured and unstructured lease data.
  • Easily customize templates and standardize the approach to capturing lease data (and complement your lease accounting tool).
  • Use reports within/across leases to examine data and identify gaps.
  • Customize workflow and leverage policyIQ’s secure platform to request specific data from specific individuals and fill gaps.
  • Attach reference materials or supporting documentation, as needed.
  • Customize policyIQ for each area to store executed leases and track lease data on an ongoing basis.
  • Simplify oversight for management review at a high level.
  • Implement controls and data governance providing evidence of entire data collection process and resulting data.

And if you’re not sure that you have adequate leasing talent on staff, RGP can support you with subject matter expertise to lead and/or support your team and ensure successful implementation of the new standards. If you haven’t worked with us in the past, what you will experience is a different level of professional partnership. We will transfer knowledge and leave your team better equipped to address challenges that arise in the future.

Contact us to learn more about our talent and technology to support your data collection, contract review, compliance, audit, policy management and other initiatives. We’re looking forward to working with you!

RGP engaged with audit professionals in Orlando


The policyIQ team joined our RGP colleagues at the Institute of Internal Auditors’ 2017 General Audit Management (GAM) Conference in Orlando, Florida on March 20th-22nd. Once again, this was a great event packed with learning and networking opportunities!

Representatives from RGP included:

The conference was attended by more than a thousand audit professionals and we were only able to speak to about 200 of them. If we didn’t get to have a conversation with you, here’s what might have transpired had we connected:


The conference sessions inspired some great discussions!

We carried on the conversations started by the keynote speakers and others. We talked about the hats that auditors are asked to wear, the importance of the internal audit function and profession, and the value of independence, maintaining integrity and having the courage to do the right thing against, sometimes, great personal risk. With integrity being among the core values at RGP and 20+ years’ experience serving as a professional services firm in this field, we are charged by discussions in this vein and by the opportunity to encourage our clients and peers in the audit profession.

We talked about how the times have changed. Once upon a time, we recognized that not all companies were performing regular risk assessments and we were encouraging them to get started with annual risk assessments. In the last few years, we see that the demands of business, technology, competition, culture and so many more are requiring companies to be more nimble and to both assess and respond to risk on a continuous basis. We participated in discussions around what it takes to be prepared and resilient in these times and how RGP’s Data Solutions practice can help companies to better collect, manage, secure and leverage their data.

Cyber security was a hot topic again this year! We discussed the struggles that some companies experience in identifying and developing the necessary expertise to address the present and growing need to address cyber security. We heard that companies are looking across various functions to address their security concerns. RGP’s maturity in integrated solutions, leveraging expertise across information security, audit, data solutions, process improvement (and more) allows us to be responsive, provide a high quality service and to tailor comprehensive solutions to each client’s needs.


We shared our story…how RGP and policyIQ stand out from the pack.

Another theme in our conversations with other professionals at GAM: how RGP is different. There’s certainly no shortage of consulting firms and technology providers at these things, right? The vendor hall can be a little bit intimidating for the introverts among us. At the RGP booth and throughout the conference, we worked to jump quickly to how we at RGP and our GRC Technology are different from most others.

Our consultants have 10-20 years’ experience. They are true subject matter experts who can lead your initiative or project and work alongside your team with valuable knowledge to share and teach. Rather than the checklist approach, our consultants build tailored solutions and collaborative partnerships. Remember the mention of integrity being a core value? We have a track record of long-term, trusted partnerships, evidenced by a 100% retention rate of our top 50 clients.

RGP also has 70+ offices around the globe—these are our offices, not affiliates. This means our people, our culture, and our standards; therefore, we deliver consistently high quality results worldwide.

And our GRC technology, policyIQ, packs a powerful punch in a nimble and affordable, centrally accessible platform. We serve companies from risk assessment through compliance initiatives, testing, reporting of findings and remediation like many other enterprise GRC tools. We also provide solutions for ASC 606 contract review, lease data capture, contract administration, policy management, automation of evidence request and collection, 302 certifications, legal and data room, support for integration with mergers and acquisitions, account reconciliation management and many more ALL IN ONE TOOL. It’s a matter of security configuration (part of the information governance planning that we guide you through as a matter of course at no additional charge). People find it amazing that they can do so much in one easy to use tool.

What’s more, a solution or initiative can be implemented in policyIQ in 4-6 weeks—not months or years, like most other products. And policyIQ is so easy to setup and use that NO IT RESOURCES ARE REQUIRED. We like to include and engage IT in the early conversations because a company can better leverage policyIQ for various departments and initiatives when the IT department includes it among their suite of solutions for their stakeholders. (Pssst—it saves time and money for IT departments, too!)


Next year, we’re going to have the biggest booth and the loudest parties!

Just kidding. You know, I often start off feeling a little bit small at these huge conferences. We don’t have the biggest booth or the most extravagant events to woo attendees to come and visit with us. (Although we heard from a bunch of folks that we did have the best swag this year with our super cool phone charger pens.)

Still, every year, I leave energized!

We deliver excellence! We have amazing clients and valuable partnerships and we build on them every year. I don’t have to feel pressure to be bigger and flashier to land sales. The truth of who we are and what we have to offer at RGP holds tremendous value, builds solid relationships and is a great story to share.

If we didn’t get to shake hands at GAM or elsewhere, yet, and you’d like to hear the good news first-hand, please reach out to any of us. We’d love to buy you a cup of coffee and learn about your business issues that we’ll help to remedy.

 

 

ASC 606, can your contract review tool do this?

Spreadsheets, email, shared network drives…

…this is where most of our critical work starts! With the deadline to comply with the Revenue Recognition Standard now in our sights, many of your corporate accounting peers have met the harsh reality that these commonly used tools are not meeting their contract review needs. Disconnected spreadsheets do not keep their reviewers in-step with each other’s developments. They are habitually shared via insecure channels and we often find, even with the best of intensions and development, breakfreelists, formulas, and formatting within a spreadsheet can be compromised resulting in an unreliable tool. Aggregation of data for analysis and consolidation of conclusions for management review are nearly impossible feats with dozens (or, certainly, thousands) of manual spreadsheets.

For those of you who are relatively new to the policyIQ community, you might not have heard that policyIQ has been a constant in the RGP toolbox, serving to solve our clients’ problems for nearly 15 years.  We don’t make commission on software sales and are not incentivized to upsell you or to sell you a new tool or module. In fact, we work hard to make it possible to serve all areas of your business within one platform—we don’t have extra modules to sell you!

The flexibility of policyIQ to be easily customized for various initiatives has made it possible for our clients to hit the ground running in applying our web-based technology to their pressing Revenue Recognition needs.

A company may utilize policyIQ for the full contract cycle or simply as a contract repository, centralizing access and simplifying assignment of contracts to reviewers for ASC 606 analysis. In addition to guiding the reviewer through the 5 Steps outlined in ASC 606 required for each detailed review of contracts that are in scope, policyIQ also provides a place to document evidence of the reviewer’s considerations and tools to leverage that information for necessary analysis. Key conclusions from each step are automatically pulled out into a summary. Reviewers add final notes to the summary and systematically route all related content for review and approval, as desired and customized for each client.

piq_benefitsforrevrecThe ability to report on results of contract reviews in aggregate gives way to analyses not possible in spreadsheets. Look across all Performance Obligations by Revenue Stream, Geography, Business Division, Over Time vs Point in Time, Sales Channel, or Reviewer, for example. Reports also aid in the management of contract reviews—in the assessment phase and with ongoing reviews. Report on issues as they are being identified, assignment of contract reviews, progress of reviews, and impact of the standard on various divisions or revenue streams. Use reports to easily identify those contracts that warrant follow-up action.

plansforleasesWe delivered many new features in 2016 and some were developed specifically to sharpen the Revenue Recognition solution. We are wrapping up another release for spring and have an impressive road map that will go into development while the spring release is undergoing formal testing. And did you hear that upgrades are included free-of-charge?

We’re here to serve and grow with you.

Can you say that about your Revenue Recognition tool? Reach out to schedule a tour of policyIQ’s capabilities for ASC 606, compliance, audit, policy management or your other pressing information management needs!

New policyIQ Solution: Detailed Contract Review for Rev Rec

Is your project for bringing your company into compliance with the Revenue Recognition Standard underway?

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With the January 2018 effective date fast approaching, organizations (public, private, and non-profit) are pressed to come up with a plan to review each of their agreements, and for each one that is in scope, to work through each of these five steps:

5-steps

RGP’s Revenue Recognition subject matter experts (SME) have developed an approach that effectively addresses all steps of the complex standard. And, again, RGP has gone the extra distance to develop a technology solution that will help you to tackle this effort. Beyond the repository for contracts and the secure data room for document review and project management, policyIQ now has a solution to both simplify and standardize detailed contract reviews while providing oversight, progress reporting, visibility for management review, and evidence for external auditors.

policyiq-rr-solution

If you haven’t yet defined your approach for assessing your organization’s contracts and setting a course for compliance with ASC 606 by the deadline, don’t worry. We have a complete, cost effective solution and we’re ready to help you make up some ground. Contact us for more information.

Spotlight on Higher Education

We hope that everyone is enjoying summer break and looking forward to a productive and fruitful 2016-17 school year! For the same amount of time that this year’s college seniors have been in school, policyIQ has been in the business of supporting organizations with more effective and efficient Policy Management. To that end, we recognize that these supports are critical:
PolicyManagement

Unique Needs of Higher Ed

We are grateful for the partnerships that we have with institutions of higher education to support their unique needs in policy management. Similar to the healthcare organizations that we serve, educational organizations have internal/administrative policies and procedures, as well as policy documentation that is directed to the audience that they serve. In the case of schools, we are talking about their students and faculty.

Organizations with both internal and external audiences often oversee various methods or systems for disseminating information. Part of the challenge that they are continually working to meet is keeping track of all of their documentation, recalling what system it is managed from and where it is in the process of upkeep and compliance. While policyIQ can certainly be the home base for all documentation in organizations that have decentralized audiences, it could also be the hub for mapping documentation to its various outlets. By using the database behind policyIQ to track precisely where documentation is to be found, to whom it must be made available, and which processes are related to it, organizations can ensure that the latest iterations are properly communicated to all pertinent audiences.

Remember, policyIQ is also a great place to capture compliance documentation!

Is your staff properly trained and certified on key procedures? Do you have a means for monitoring and verifying, in real time, who has signed-off on corporate policies? Does your organization have a central point of reference for standards and regulatory requirements? Can you map your organization’s policies and procedures to said requirements and provide evidence of coverage?

“YES!”

This can be your resounding answer to all of these questions with policyIQ.

Today, “Governance, Risk and Compliance” is relevant for organizations of all shapes and sizes—public and not-for-profit. Powerful and affordable, policyIQ can help your organization to be more effective and efficient, too! Contact us at support@policyIQ.com to begin or expand your implementation today.