ICYMI: Assessments and Scoping in policyIQ

Did you miss our recent training session on completing our SOX Risk Assessments and scoping exercises in policyIQ?  Not to worry – we have you covered!

How Can I Catch Up?

If you want to get into the details, we have the training session and materials available for download!

  • You can access the slides here.
  • You can also view the recording from our policyIQ training page.
    The training page is linked from your policyIQ login page – and available from within the online Help Guide.  If you don’t have access to the training page, please reach out and we’ll send you the link!

Just the Highlights, Please!

This training session aimed to ensure that participants are able to…

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We discussed common SOX risk assessments at the financial statement line item level, targeting risk factors like…

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In addition to illustrating how to create the calculation directly in policyIQ, we also acknowledged that some folks love their MS Excel process.  policyIQ can handle that, too, through the import option!

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Then we took a close look at the relationships between the content that allows for the most effective scoping options.

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And finally, we walked through the reports that provide the final step in the scoping process.

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We would love to help YOU get started on your risk assessments in policyIQ, so that we can link into your SOX work for ease of annual scoping.  Contact us today and we’ll meet with you at no cost to help you get on your way!

Did you know that there is over 25 hours of recorded training available on-demand for any policyIQ user?

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The policyIQ on-demand training page includes a variety of learning tools, including:

  • Short videos to learn how to accomplish specific tasks, such as Issuing Forms or Create a Page Template
  • Introductory videos designed to get new users up to speed quickly
  • Longer, solution-focused training that illustrates how to use policyIQ one of our full solutions, from content to reports
  • Recorded Release Notes videos, providing overviews of new features released in policyIQ
  • Most recent policyIQ training videos, recorded from live sessions

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Want to take a look? It’s simple! The training page can be easily accessed from your policyIQ log-in screen, or directly from the help guide.  There is so much information to gain from this page and it is updated regularly, what are you waiting for?

2016 Trainings from RGP!

Thank you to everyone who joined us for some informative web training sessions during 2016! Some of RGP’s brightest minds have givem you insight into their corners of the business world, and how they apply to companies nearly everywhere.

 

Should you have missed a session or two, click on the titles below to access the recordings. We are currently planning another full schedule for 2017, please check us out at rgp.webex.com and we look forward to having you join us in the New Year!

 

FINANCE & ACCOUNTING

 

 

M&A Considerations Series

HUMAN CAPITAL

INFORMATION MANAGEMENT

SUPPLY CHAIN

GENERAL BUSINESS ISSUES

Are you Ready for the new GDPR Regulation? Practical Implications and Data Privacy Best Practices

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Earn free CPE: Introduction to policyIQ-October 20th

Please join us for our quarterly “Introduction to policyIQ” CPE event on Thursday, October 20th.

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Our quarterly training sessions are developed to provide general training on how policyIQ works, how content is created and stored in the site, and other basic functions of the software.  Based on feedback we’ve received in prior sessions, we’ll showcase our Reports feature a bit more fully this time around.

1 CPE is given to all attendees that participate in all polling questions, stay online for the full duration of the training, and complete the survey that follows the session.

We look forward to hearing from you!

Efficiency Throughout the SOX Process

In a number of blog posts, we’ve highlighted the ways that policyIQ can be used throughout the entire SOX process – from risk assessments through issue remediation.  This past Thursday, July 28th, we took an hour to walk through the entire process in a CPE webinar to highlight ways to create efficiency at each step.

Did you miss it?

Before we hit the highlights below, we want to point you to the session recording and the slides, both of which are available for download.

The Big Picture

We highlighted a number of big picture advantages of using policyIQ not just for SOX, but for all of your compliance initiatives.  We talked about…

  • Simplicity of rolling out and managing a cloud-based
  • Advantages of being able to assign security and access
  • And the efficiency of a single source of information through the entire compliance and audit environment.

A single source means that when you make a change in one place, that change feeds all of the different perspectives on the data.

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Efficiency at Every Step

We also dug into the efficiency that can be gained at every step of the process.  Just some of those ideas are presented below.  We also mentioned additional training available for some steps, and have linked those training sessions.

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  1. Risk Assessments
    • Tie risk assessments at the 10K line item level to your risks and controls for ease of scoping.
  2. Control Updates & Review
    • Allow your control owners to make updates directly in policyIQ as things change, or require regular reviews of control documentation.
  3. Walkthroughs & Testing
    • Collaborate early (and often) with external auditors to ensure that your testing is capturing all of the detail expected.
  4. Issue Tracking & Remediation
    • Assign remediation plans to owners and use automated reminders to ensure responses are provided.
  5. Conclusions & Reporting
    • Utilize flexible reporting capabilities to trace issues back to the vulnerable risks and compensating controls to make a final determination about significant deficiencies or material weaknesses.

 

We also included the supporting functions that feed the process.

 

We’re ready to help you build more efficiency into your SOX program.  Contact us today and ask to speak with our client service team to walk you through implementing some new ideas!  Not yet a policyIQ client?  Contact us and ask us for a personalized demonstration!

7.6 Release Notes Training Session

A great opportunity for new and old users of policyIQ, our upcoming training session on Tuesday, June 7th at noon Eastern Time will serve as a point of reference for all new updates to our clients’ policyIQ sites.

During the session, our presenters will showcase new features of the product, including the exciting Approval Workflow Management update for Pages and Forms.  Approval Workflow feature the highly-sought ability for users to dictate the path a piece of content takes on its path to approval.

New custom charts and graphs have been added to the Report Builder, allowing users to create policyIQ Pie Charts and Bar Graphs that can be added to users’ Dashboards for easy visual convenience.

Security has also been simplified, with the removal of outdated and unnecessary features which, while were once imperative to the product, are now unnecessary.  In this case, less is more!

Accessing policyIQ from mobile devices will look a lot different, as our mobile experience has been revamped.  In addition to the modern, clean look, the mobile application now allows users to respond (fill out/edit) forms to which they have been assigned.  policyIQ Forms “on-the-go”!

We’ll also cover other aspects of the Release Notes, such as updates on browser information and other information–you won’t want to miss it!

Click here to sign up today!

Upcoming CPE Training from RGP

Thursday, June 30th: RGP Training Event (1 CPE Credit available)

In our quarterly financial reporting update, RGP’s subject matter expert, Shauna Watson provides a financial reporting and accounting review and analysis of the latest and upcoming FASB pronouncements, including lease accounting, financial instruments, and revenue recognition. By attending this session, you will learn what you need to know to comply with these changes and help your company to stay a step ahead.

1 CPE is available for your participation. This is a Group – Internet based basic level course and no prerequisites or advanced preparation is required.

To be eligible, please stay on for the duration of the webcast, participate in the polling questions launched during the session and complete the CPE survey.

Click here to sign up for the event on Thursday, June 30th!

7.6 is here! Learn the details in an upcoming Release Notes training session!

Join us for our upcoming training session where we’ll review the Release Notes of the latest version of policyIQ, 7.6.  

Click the link and select “Register” to sign up for the session.  During this time, we’ll review all new features of policyIQ, and discuss the best practices around using them.  Our team is super excited to announce the development of a complete Approval Workflow for 7.6, which allows users to set up, edit an apply a step-by-step process for approving content in the site.  These workflows dictate the path a document takes during it approval process, and includes step to step email and dashboard communication.

We’ve also developed new Charts and Graphs for dashboards, giving an executive look to users desiring a visual way of displaying certain aspects of their content.

Security has been simplified in certain areas of the application, with the removal of older and outdated page security technology.  Content can now have its security edited in a couple quick clicks of the mouse, with fewer, more simplified options. As we often find in the technology world, and certainly in the case of policyIQ security, less is often more.

Be sure to join us for this demonstration of our new features!  Contact our support team at Support@policyIQ.com with any questions!

CPE Training from policyIQ and RGP!

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May 17: Introduction to policyIQ Training

Join our team for a session geared toward new or prospective users of the policyIQ software.  This quarter, we’ll be focused on using policyIQ for managing Risks and Controls.  During our presentation, you may notice that we’ll be using the latest version on policyIQ, version 7.6!  We’ll be sure to highlight the expanded Approval Workflow capabilities, in addition to the other features of our new release.  You won’t want to miss it!

Join us on May 17, and receive 1 CPE credit for your participation in the session.

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April 27: Revenue Recognition – Leading Change Across the Enterprise

The new Revenue Recognition standard (Rev Rec) has implications beyond an organization’s accounting department. In fact, Rev Rec impacts systems, enterprise wide, from purchasing to manufacturing, from sales to human resources. There are change management and process management considerations as well. In this webcast, RGP Rev Rec experts discuss the how the new standard impacts an organization’s information management systems and offers practical advice for leading change across your organization.

1 CPE is available for your participation. This is a Group – Internet based basic level course and no prerequisites or advanced preparation is required.

Save time with Audit Evidence Collection in policyIQ!

For many years, we have been encouraging our clients to utilize policyIQ for all aspects of their compliance programs – from the assessment of risk through the remediation of issues.  However, during a recent conversation with long-time client, Travis Heyer (Director of Internal Audit at Great Lakes Dredge and Dock), we realized that we had not yet clearly illustrated in a live training session how to effectively request and capture audit evidence within policyIQ.

Travis graciously agreed to work with us to create a training session – and brought his colleague, Amit Patel (Senior Auditor) along with him.  On Thursday, March 31, we presented this session to a large number of very active participants.  (You can check out the recording of the session, or download the slides for a quick overview.)

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It’s really all about saving time

Automating the requests for audit evidence can allow your internal audit team to…

  • Avoid playing “Match the evidence to the request!”
  • Minimize risk of using an old version of a file
  • Waste time sending annoying follow-ups
  • Secure documentation more effectively

It comes down to a huge time savings, freeing up internal audit resources to do the real, value-add work that your organization needs.

Pages or Forms?

While the training presentation focused on an evidence collection process in policyIQ pages, a similar process can be built within policyIQ forms.

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Pages offer the advantage of a two-way link between the Evidence Request and the Test page, so that your internal auditors can simply leave the files attached to the Evidence Request.  Pages also allow more than one individual user to contribute directly to the same Request.  However, utilizing Pages requires that all users who participate in the process of providing evidence are Advanced Users, a more expensive license in policyIQ.

Forms offer their own advantages, allowing for a simple issuing and follow-up process.  However, the link between the Evidence Request form and the Test page is less visible.  Evidence files will need to be downloaded and re-uploaded to the Test page by the auditor.  The significant advantage of the Forms process is that any individual providing evidence needs only to have a Standard User license, a less expensive license that can keep costs low!

Getting started in 5 easy steps

Our training session focused on how to get started in just five easy steps:

  1. Create Evidence Request template
  2. Build list of evidence in Excel
  3. Import evidence request list
  4. Assign requests
  5. Track progress and follow-up

We encourage you to check out the recording or the slides for more details on these steps – and reach out to us to help you to get your bearings and get started!