RGP’s policyIQ team is seeing a lot of movement in the governance, risk, and compliance (GRC) technology market. Organizations are complaining of complex tools that are difficult and time consuming to implement. Many have expressed frustration and regret after investing several months—years, even—and tens to hundreds of thousands of dollars into the implementation of GRC platforms only to find they were still not producing the promised benefits. They struggled with finding the right time to cut the cord. Others tell tales of the constant perks in the flashy sales and marketing process that ended in crickets after they signed the dotted line—there was very little support to help them make the application do what they expected it to do. Some companies got up and running in a tool and later found it was very cumbersome to manage as business needs evolved.
Many compliance officers, auditors, controllers, and IT directors have stories about how long they have tried to hang on and make it work.
It’s okay to say it out loud. There are other options that
are easy to configure and customize for your team’s specific needs that don’t
break the bank. Clients have raved about the flexibility of policyIQ and their
ability to make adjustments in just a few moments when the business, market, or
regulatory bodies call for it. They have praised the speed of deployment of
policyIQ and return on investment that they observed almost immediately through
improved effectiveness in meeting their objectives.
We understand if you’re feeling a little skeptical…
…after what you’ve experienced. Let us show you! We offer a 30-day free trial and are happy to show you YOUR data in the trial site as proof of concept before you buy. You can spend time kicking the tires, so to speak, and working with your implementation expert and the policyIQ Support team.
P.S. The policyIQ Support team will be by your side for the long haul! We enjoy reviewing our team’s interactions with clients—we are prepared to tackle your tough business questions, to help you expand or adjust as needed, and we can’t help but celebrate the friendships we make serving our clients over time.
We are excited to partner with you, too! Contact us to start your free trial.
In case you were out enjoying your summer and missed announcements on the latest policyIQ release, we’re here to share the highlights! The theme of policyIQ’s version 7.9 is Convenience. We rolled out 7 features that help to boost efficiency in the flow of your daily work.
Navigation continues to get easier and faster! Save time by leveraging “Favorite Folders” to lift your critical work to the top of the list.
Is yours one of the organizations that uses policyIQ primarily for Account Reconciliations, 302 Certifications, or Policy Sign-offs? Perhaps you’d like to have Form Management as your top navigation option? Site Administrators, you can highlight your prioritized activities that your organization engages in most by reordering items in the left navigation pane.
Paste content into policyIQ from a range of other document and file types and retain your formatting with this upgraded HTML/Rich Text Editor.
Perform calculations on multiple figures originating in related content (Calculated Linked Fields). This allows you to perform activities like determining cumulative risk calculations and arriving at the sum of Standalone Selling Prices for each Performance Obligation linked to the contract. The flexibility of policyIQ to provide more custom solutions for a wide range of business initiatives just got a boost with this feature!
Approvers – we’re thinking of you.
Some people rely on email to keep them apprised when their attention is needed and others loathe the ever-growing number of items in their inbox. Now, policyIQ lets you decide which approvers in the approval string will be automatically notified via email when items have been submitted for their review.
Prior to this release, an individual could only occupy one step in the approval process. It was not historically possible to approve, pass the content to other approvers, and then bring it back around for final approval. If a process requires the same person to step in multiple times, policyIQ now supports that process.
Rolling forward just got easier! If your organization likes to leverage the previous period’s tests rather than starting from blank templates, you can accomplish roll forward in fewer steps with the ability to Remove Attachments in Bulk.
Take advantage of the flexibility of policyIQ! Changes in process, regulation, org structure, or responsibilities might lead to the need for adjustments to solutions and templates. Solution designers (policyIQ administrators) will be happy to learn that it is now possible to copy fields from one template to another, making it easier to leverage the work of previous solutions for new or improved solutions.
Would you like some help taking advantage of features that were rolled out after your original configuration (from this summer’s release or past releases)? Contact us and we’ll be happy to walk you through the steps!
When deploying a technology platform for any GRC process, many questions are considered during the procurement process.
“How long will this take to get up and running?”
“Is it customizable?”
“Is this software affordable – and what if we choose to expand the scope of our deployment?”
Within the scope of GRC, policyIQ can be used to implement nearly any type of risk assessment – and can be done quickly (with custom tailored content), all at an affordable price. It’s a system that grows as you grow. But as you likely know, risk assessments are an area that has a seemingly infinite number of options on how to get from A to Z. Fraud Risk? Financial Risk? Third Party Risk? And the various methodologies to achieve each can be staggering.
Can I implement my own methodology, or am I forced to use the software’s built-in items?
You’d be surprised to find that for many software platforms, the response to this doesn’t always yield positive answers. One of the benefits of utilizing policyIQ is that the keys are in your hand for making this decision. We have clients from all corners of the globe that choose to use their own methodologies when leveraging our software – and are able to do so with excellent results. Likewise, many organizations have sought subject matter expertise, looking for a proven methodology and guidance to help them get the ball rolling.
Regardless of the approach, policyIQ’s flexible platform is fine-tuned by the client to become the go-to place for establishing a consistent and reliable risk assessment environment, year after year.
By now, you likely are aware that policyIQ is a flexible GRC platform that can be easily configured and customized into various GRC and other solutions. One of policyIQ’s strengths is the ability to tailor security at a broad and granular level allowing organizations to implement policyIQ in many areas without stepping on each other’s toes, so to speak. Because of this security capability, with our user-based pricing (rather than the common software model of pushing multiple products or add-on modules), our clients have long been able to leverage policyIQ throughout the organization for multiple initiatives at a reasonable cost.
The latest release of policyIQ includes features that support robust enterprise-wide applications of policyIQ for a range of initiatives. In the past, users in different areas of the organization would create a folder, manual, dropdown or multi-select list to track different critical pieces of information pertinent for their documentation. And while this setup could have been perfect for the audit team’s testing documentation, the same location list, for example, would have to be recreated by the technical accountants performing ASC 606 contract reviews. That was then. Clients leveraging policyIQ’s version 7.8 are able to create and manage Global Lists that can be shared across the organization. If your list of Field Offices is leveraged in various types of content throughout the organization, it can now be centrally maintained and updated rather than having to be updated in several department-specific templates.
Similarly, clients historically had to create independent dropdown fields to track people or responsibilities in their content (i.e. Control Owners, testers, contract reviewers). Now, the lists of users created under Groups and Users and established as a part of user profiles can be leveraged as fields within templates. Once and done.
Here are more examples of where this might be pertinent to you. If you have fields or folders tracking these things and would like to save time and sanity managing them, we recommend looking into the new shared fields (Global Lists, Users Lists):
Relevant Compliance Area
Of course, reach out to us if you have questions on how to make the adjustments to your policyIQ site.