And everything she touched became more efficient. The end.

Once Upon a TimeSounds like a fairy tale, right? The best part of the story is that it is true! Every story has to start somewhere. And, like all great stories, the potential “beginning” for a policyIQ client can look different from one company to the next. The majority of policyIQ stories have started in the areas of compliance or policy management, but some have jumped right into the plot twist from the beginning with a launch in automation of certifications, account reconciliations, or contract management.

Wherever you started, it is simple to take your story in any number of directions and realize more and more efficiency by automating processes that relate to your work. It is as simple as ensuring that you are capturing necessary information in your Page or Form Templates or, in some cases, adding a new Page or Form Template and using links and reports to oversee and analyze relationships from one process to another. Here are some examples of how your story could play out:

  • Add a “Position Responsible” field to a “Procedure” Page Template.  The ability to quickly create a complete Procedure Manual for any position greatly expedites the onboarding process of new employees.
  • Add a new Page Template to keep track of all of your Systems and related critical information such as versions, ownership, contracts/terms, and the like. Create a link from each of your procedures to any of the relevant Systems pages and easily identify all procedures, positions and departments that may be impacted by system changes, upgrades, downtime or retirements.
  • Give your auditors a one-stop shop by keeping the results of your Financial, Operational, Fraud and Enterprise Risk Assessments in policyIQ. You can then capture the identified risks alongside your controls, tests, evidence, issues and remediations.
  • Quarterly review of compliance documentation (Process Narratives, Procedures, Controls) can be made more efficient using Forms. Associate questionnaires with the content, assign to responsible parties, automate reminders and monitor real-time information on who you have heard from and who you have not. You can do all of this while also noting any outliers in the report results that are emailed to you weekly (or on whatever interval you desire).

It’s a little bit like the Field of Dreams story…“if you build it, [they] will come”. Consider all of the different places that you go to search for information or to complete a process or task, then create the opportunity to make the next search more efficient by building it in policyIQ. If you’re not sure where to begin, reach out to us (support@policyIQ.com) and we’ll be happy to co-author or write the introduction to your next best-seller.

True story.

We’re handing it to you: Risk Assessment Template for policyIQ

The policyIQ Team has discussed the benefits of bringing automation to the full cycle of work and documentation associated with your Sarbanes Oxley Compliance program in previous posts. You might recall training sessions or posts that introduced the application of policyIQ for your Risk Assessment process. If you haven’t had time to play around with your content and tying everything together in your policyIQ site, we want to help you with an example of a Risk Assessment Page Template that could provide you with a good starting place.

RiskAssessment Template

Of course, your template could include different fields, different risk factors that are weighted differently and you might have different thresholds for your risk ratings. I hope that you already know that virtually everything in your policyIQ Page Templates is customizable.

With that disclaimer, I would also like to highlight some things in our example. We have captured a template that would be used to rate the risk for a single Financial Statement Line Item. The six risk factors included here are simply Whole Number fields for entering a rating. Most of the text in this template is content that we captured in a policyIQ “Static Text” field—really, just to provide guidance and clarification to those performing and reviewing the assessment. The critical field in the Risk Assessment Financial Statement Line Item Page Template is the Calculated numeric field used to take all of the Risk Factor ratings and weights of each factor into account. When adding this type of field to your Page Templates, you are prompted to enter the formula for the calculation. Math formulas are not your thing? Feel free to reach out to one of us on the policyIQ team and we’ll help you to pull it together.

Okay, you’re really close now! Build the template (or ask us to build it with you) and then we’ll help you to see how you can import your latest Risk Assessment results into policyIQ and link them to the relevant Assertions and related Controls. Most of this initial setup can be performed in bulk via the policyIQ Import utility. Really, it could be in policyIQ within the next week. Really. What are you waiting for?

Get in touch with us: 1-866-753-1231, support@policyIQ.com.