Time and Expense Reporting – What do you need to know about your projects?

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Copyright: pratyaksa / 123RF Stock Photo

policyIQ version 7.4 first introduced the Time and Expense reporting features.  Teams can now track projects and tasks, and enter the hours and dollars that are spent on any task.  Project managers can track their budget against actuals, and assign tasks to users.

After releasing 7.4, we listened to our clients’ feedback.  While the data around projects was being tracked, some questions about that information weren’t easily answered. With policyIQ version 7.5, the T&E tracking has been further enhanced with more reporting options to answer those questions.

Project progress details at your fingertips!

With these new reporting options, you can have progress details on your projects available at your fingertips.  Reporting options include…

  • Project Detail
  • Task Detail
  • Time/Expense Detail

By selecting the option that you want to focus on, you choose the level of detail that you’ll be drilling down into.  Time/Expense Detail report types, for example, will bring up results listing individual time or expense records that meet your filter criteria.

Take a quick look at some of these possible reports – and consider how YOU might benefit from managing projects in policyIQ!

  • All Open (Incomplete) Tasks related to Audit Testing
    • Task Detail Report Type
    • Filters would include:
      • Properties = Not Completed
      • Links to Templates = Audit Test
  • Budget vs Actuals Comparison of 2015 Projects
    • Project Detail Report Type
    • Filters would include:
      • Dates between 01/01/2015 – 12/31/2015 (or filtered by Category if categorized by year)
    • Columns would include:
      • Estimated Hours
      • Actual Hours
      • Estimated Cost
      • Actual Cost
  • My Hours So Far This Year
    • Time/Expense Detail Report
    • Filters would include:
      • Assigned To (Me)
      • Submitted after 01/01/2015

 

If you haven’t yet explored the Time and Expense features of policyIQ, drop us an email and we’d be happy to connect and discuss further!  Or join our upcoming policyIQ Q&A sessions via live webinar

Season’s Greetings and Happy New Year from your friends at policyIQ!

Holiday Message

December 2014

Celebrating the season!

Greetings from the policyIQ Team! As the cold weather settles in throughout the U.S., our policyIQ team continues to bustle with activity through the winter Holidays. In place of our monthly newsletter, we decided to take a moment to reflect on the policyIQ “gifts” of 2014, our excitement over the coming version 7.4, and begin to build the anticipation for some cool new features on the horizon…

A Professional GRC Tool—kicked up a notch!

Our clients using policyIQ for Risk and Compliance activities, Audit, Policies and Procedures, Contract tracking (and more) saw the introduction of many new features in 2014 that are making them more effective and able to monitor work and make business decisions in a fraction of the time!

This year brought the introduction of Calculated Fields (policyIQ is doing “math”!) and welcomed the hotly anticipated Track Changes feature for policyIQ’s Rich (HTML) Text Fields. We added conveniences throughout the workflow of content including the ability to email more than one page at a time, automation with recurring email notifications, the ability to upload multiple files at once, and a place to track the conversation between reviewers and those updating content in the Comments Thread. Reporting was improved with the addition of new filters and the ability to select and display more information in the output, among other enhancements.

policyIQ also became significantly more powerful with features to support massive amounts of data in Supplier Surveys; providing immediate relief and an advantage for companies subject to the SEC’s Conflict Minerals rule.

Of course, there were lots of other features released in 2014—this is just a sampling. Check out the detailed rundown within the Release Notes. They are always available in the Support section of your online policyIQ Help manual.

New Year’s Resolutions for policyIQ:

We all know how busy this time of year can be. Speaking of which—wouldn’t it be nice to track Time & Expenses directly in policyIQ? The wait is not far off! policyIQ 7.4 will feature a Time & Expense module used to capture and track the hours and expenses associated with project tasks. We’re looking at you, audit professionals, and hoping to help you to more efficiently manage audits, auditors and to use the information for planning future audits.

Policy management professionals, contract reviewers, and those responsible for safety, training and disaster recovery will likely be happy to see our feature that keeps a version of content visible at all times (even while it is being edited). Users will never lose sight of content following v7.4.

We are forever pursuing features that keep you moving and create convenience within the flow of your everyday work. Along those lines, with 7.4, we are introducing the ability to schedule reports and the delivery of report results to any email address—no need to login to check on status or progress of work!

This next feature takes convenience in the flow of your everyday work to a new level: Up to this point, we have always been only a desktop-based application. While that remains largely true, we’re excited to be experimenting with a mobile-based version of policyIQ that would allow users to access a “light” version of their site. In this environment, users can respond to forms, read pages, and browse folders in a simplified user interface—great for policyIQ users that are on the go and need to take quick action in their site. More to come in 2015 on these exciting updates!

Thank you, everyone!

We have enjoyed a great year in 2014. A big part of our continued success comes from hearing your ideas for policyIQ, and working with you to take your business to the next level. We would like to extend our sincere thanks for your business and partnership.

Happy Holidays! This season, may you be blessed with laughter, peace and prosperity. We’re looking forward to continuing to build our friendship in the coming year!

With Warm Regards,
The policyIQ Team